Automation services
Workflow automation and applied AI.
Connect repeated work across tools without losing control of it. Each workflow has validated inputs, clear ownership, human review where judgment matters, and a visible path when something fails.
01Starting points
Start with the smallest useful intervention.
You do not need a tool choice or a finished specification. Start from the symptom you can already see.
- 01Workflow auditMap one process – trigger, steps, exceptions, owner, and value – before anything is automated.from$750→
- 02Focused setupOne defined workflow with clear inputs, outputs, ownership, and a tested failure route.from$2,500→
- 03Automation projectDesign and build a system spanning tools, handoffs, data rules, review points, failure handling, and measurement.scoped after the audit→
- 04n8n workflow checkerCheck an existing n8n workflow in your browser before deciding on repair or rebuild.free tool→
02The problem
Repetition is only half the brief.
A reliable workflow also needs valid inputs, an owner, review, retries, and a visible failure path.
- SymptomPeople move the same information between tools by hand.
- SymptomThe automation works on the happy path but fails silently when inputs, APIs, or edge cases change.
- SymptomAI is proposed before the task, the evidence, and the review rule are clear.
03Control path
Every automated action needs a visible route.
The same control path applies whether the build uses n8n, Make, Zapier, or a custom API. Tool choice follows the operating need.
- 01Trigger
What event starts the work, and can it be observed?
- 02Validate
Is the input complete, allowed, and safe to process?
- 03Decide
A rule or a bounded AI step picks the next action.
- 04 · Review gateReview gate
A person approves exceptions and high-impact actions.
- 05Record & recover
Outcome, owner, evidence, and retry state are logged so failed work has somewhere to go.
04What gets built
A workflow your team can inspect.
Four parts of one system, delivered together and documented for handoff.
Process & scope
Current state, value case, ownership, and a focused build scope.
Connections & rules
Integrations, transformations, routing rules, and notifications.
AI steps
Bounded prompts, approved evidence, confidence rules, and review.
Failure & recovery
Test cases, retries, alerts, ownership, and handoff notes.
05Where AI fits
AI where its variability can be contained.
AI steps are narrow, checked, and replaceable.
If a rule can do the job, a rule does it.
- 01Task
One defined job, not a general assistant.
- 02Evidence
Approved sources or fields the step can use.
- 03Confidence
A threshold for when output is used as-is.
- 04Review
A person checks low-confidence or high-impact output.
- 05Record
Inputs, output, and corrections are kept.
06Example deliverable
A control plan, not a box-and-arrow promise.
Normal actions, review gates, evidence, and failure ownership are explicit before handoff.
| Event | Automated action | Human gate | Trace & recovery |
|---|---|---|---|
| New inquiry arrives | Validate fields, keep the source, route by agreed rules | Ambiguous fit or missing consent | Owner, reason, timestamp, retry state |
| Document needs extraction | Draft structured fields from the original file | Low confidence or financially important values | Source, extracted values, approval, corrections |
| Team asks a knowledge question | Retrieve from approved material and draft a cited answer | No supporting source or a sensitive request | Citations, uncertainty, escalation route |
Illustrative control-plan format, not client results.
07Built and documented
Built, tested, and documented.
FloxoLab's own workflow builds and demos, documented with the stack, decisions, and limits.
Slack knowledge bot
Drive → Qdrant → Slack
Answers from approved sources and flags low-confidence requests.
View the build ↗ BuildAI email router
Inbox → classification → routing → review
Routes incoming email while keeping ambiguous cases visible.
View the build ↗ BuildLead outreach drafts
Website research → draft → human approval
Turns structured research into reviewable outreach, not auto-send spam.
View the build ↗08Read before you build
Start with the failure you need to avoid.
Use a guide while the problem is still small.
09Next step
Bring the system, the handoffs, and the failure points.
Describe the trigger, the tools involved, who owns the workflow, and what should happen when the normal path breaks.